AN INCREDIBLE EXPERIENCE FOR VOLUNTEERS!
It takes an incredible amount of people to host the Night to Shine and make our guests feel incredibly special. Volunteer orientation will be provided on day of event.
Here are a few ways you can help make each guest feel loved:
BUDDY TEAM Accompany and assist assigned guest throughout the evening, providing companionship and any assistance they may need during the event. Sit with their guest during dinner and engage with them. We recommend volunteer buddies be at least 18 years old.
BUDDY CHECK-IN TEAM Greet buddies, give them their name tags or lanyards and direct them to their team leader for a pre- event meeting on ensuring their assigned honored guest has the best prom experience possible.
COAT CHECK TEAM Greet guests, take their coats, label them and hang them. As guests leave, ask for their names and retrieve their coats. The coat check area can also serve as a lost and found at the end of the evening.
FLOATER TEAM Constantly “float” around the main event /dance floor space, kitchen, restrooms and outdoors to assist anywhere an extra hand is needed. Ensure guests can move about easily in the main event/dance floor space, seats are available should they need to rest and water stations are continuously stocked. Floaters should also be trained and prepared to serve as a buddy should additional buddies be needed at the last minute.
FLOWER TEAM Assist florist with unloading and properly laying out corsages and boutonnieres. Help guests select and pin on their flowers or place them on their wrist.
FOOD PREP TEAM Assist caterer with unloading food, additional food preparation and set up food and beverages in the main event space and in the Respite Room.
FOOD SERVICE TEAM Serve food to guests in main event space and Respite Room (for parents, caretakers or family members). Be knowledgeable about the items and assist guests in finding what they would like (especially if they have dietary restrictions or allergies) and refill food warmers, drinks and snacks.
GUEST REGISTRATION TEAM Warmly greet guests, sign them in, give them their name tag or lanyard, and answer any questions they may have. Help guests connect with their assigned buddy for the evening.
HAIR, MAKEUP & SHOESHINE TEAM Assist set-up team with the salon area. Welcome each guest to a salon station for hair and makeup or to a seat for a shoeshine. Chat with them while you pamper them and make them feel special.
PAPARAZZI TEAM Take photographs and treat honored guests like celebrities and VIPs.
RED CARPET TEAM Assist and announce guests as they make their way down the red carpet, manage flow of traffic and cheer them on to make them feel welcomed.
RESPITE ROOM TEAM Love on the parents/caretakers by serving food, spending time getting to know them and being available to pray with them.
SET-UP TEAM Arrive at the designated time and execute event set-up, connect with DJ, audio/visual, activity and parking teams to ensure they have everything they need and the best possible event layout is in place.
SOCIAL MEDIA TEAM Take high quality photos and short videos for your church’s social media pages. Content guidelines will be the same as the professional photography team. For best quality, please shoot video horizontally. Please use official Night to Shine hashtags #NightToShine and #TimTebowFoundation.
TEAR DOWN TEAM Take down decorations, tables, chairs, etc. and clean up the event space.
TRANSPORTATION TEAM Assist guests as they exit vehicles and help them find the registration area. Be available as guests return to their vehicles following the event.
VIRTUAL CELEBRATION TEAM Work with church staff to provide a special Night to Shine experience including access to Night to Shine Virtual Celebration, a crown or tiara, décor, prom favors and more to guests who may be uncomfortable or unable to attend in person due to illness, mobility, overstimulation, and other barriers.
VOLUNTEER CHECK-IN TEAM Greet volunteers, give them their name tags or lanyards and direct them to their team leaders.
Anyone 14 years old and up can help with this event. However, if the volunteer is under the age of 18, they will need to have a parent or guardian sign a permission form and waiver before they can participate and will be under adult supervision. All volunteers will be required to attend a training session, have current required background checks, if you already have current background checks please provide us with a copy by email.
Yes. All volunteers will receive training on guest interactions including, how to recognize and avoid the use of offensive terms and phrases, the development of people first language skills, general tips for communicating, and how to prevent and handle awkward or uncomfortable situations. In addition, specific training will be provided for each of the volunteer positions. Orientation dates and times TBD.
We require current background checks for all volunteers 18 years of age and older. For volunteers under 18 their parents or guardians must sign a permission release form. If you have current background checks please provide us with a copy of them prior to or at the training you will be attending. If you have any questions about the background checks please email email@example.com
Night to Shine is centered on God’s love for people with special needs, ages 14 and over.
Please consider donating $30 to help us pay for a guest's meal...
Or $100 to fund the full cost of hosting a guest.
Any amount you're able is a great help to make Night To Shine an unforgettable evening.
*This is not required to volunteer, but is greatly appreciated.