Frequently Asked Questions (FAQ)

What is Night to Shine?

Night to Shine, sponsored by the Tim Tebow Foundation, is an unforgettable prom night experience, centered on God's love for people with special needs ages 14 and older.

When is Night to Shine?

Friday, February 10, 2023 6pm-9pm

Where is Night to Shine?

Timken Career Campus
521 Tuscarawas Street West
Canton, OH 44702

Is there a virtual option for guests that are not comfortable or able to attend in person?

YES!! Just as Christ meets us where we are, we want to be able to meet you where you are by providing access to the celebration virtually.

You will still need to register (just be sure to choose the virtual option). Westbrook Park will host 50 virtual guests (decided on a first come first serve basis).

Each virtual honored guest will receive:

  • Access to the Night to Shine Virtual Celebration (provided by the Tim Tebow Foundation)
  • A crown or tiara, so each honored guest can be King or Queen of the prom.
  • A Night to Shine favor

Is the event Christian?

Night to Shine is centered on God’s love for people with special needs, ages 14 and over.

Who is invited to Night to Shine?

People with special needs ages 14 and over. Including people with disabilities that may be physical, mental, or psychological.

Is an invitation required to register?

No. Registration is open to all people with special needs ages 14 and over.

How do I Register?

Registration is available by clicking HERE!

When does registration open?

October 1, 2022

How large is the local Night to Shine? Worldwide?

Westbrook Park Night to Shine will host up to 100 in person guests and 50 virtual guests. With the assistance of over 200 volunteers.  Worldwide there are over 650 host churches serving over 100,000 individuals with the help of over 200,000 volunteers!!

If more than the maximum number of honored guests register, how will the attendees be chosen?

Honored guests will be chosen on a first come first serve basis. The first 100 individuals to register for in person and 50 to register for the virtual celebration will be chosen.

As a guest, what should I expect?

Every guest of Night to Shine will experience a red carpet complete with a warm welcome from a friendly crowd and paparazzi. Guests receive the royal treatment, including hair and makeup touch-up stations, shoeshining stations, limousine rides, corsages and boutonnieres, a karaoke room, catered dinner, activates, prom favors, and of course dancing!! For each honored guest, a Respite Room for parents or caregivers. Each honored guest will also receive a crown or tiara because they are all kings and queens!

What if the event becomes too overwhelming?

We offer Sensory Rooms where all guests are welcome to come enjoy a quiet and peaceful environment to rest and regroup. The Sensory Rooms will be in a separate area of the building to allow for a quiet space.

What if I have food allergies?

Gluten-free, dairy-free and sugar-free options will be available. Please specify any allergies/restrictions on guest registration form.

Will there be medical staff on site?

Yes. An EMT and other professional medical personal will be onsite to deliver basic first aid and care for any medical emergencies if they should arise.

  • PLEASE NOTE: medical staff and Night to Shine volunteers are NOT responsible for administering any kind of medication or treatment. Medications and/or must be administered by the guest’s parent or caretaker.

How much is it to attend Night to Shine?

Night to Shine is a complimentary event made possible by our generous sponsors; there is no charge to attend.

Do honored guests need chaperones?

Upon arrival, all guests will be matched with a Buddy to accompany them throughout the evening. While chaperones are not required, parents or caregivers are welcome to stay and relax in our respite area (registration to use the respite area is required and will open January 2, 2023).

Can parents/loved ones/caregivers be buddies?

Yes, parents or caregivers may sign up to be a “Buddy” for their guest. Please use the volunteer registration page on this website.

  • Please note: you will need to meet ALL of the buddy volunteer requirements including being properly background checked and attend in person training prior to the event.

If honored guests come as a couple, do they still need buddies?

Yes, each honored guest will be assigned a buddy, so we can be fully prepared for bathroom breaks, assisting guests with food, dancing, etc.

What will happen when you arrive at the event?

When you arrive at Westbrook Park, parking attendants will direct you to guest drop-off. Guests will be escorted to the registration area and wait with them while you park (if you have a separate driver, we will escort you and our individual to the registration area.  After registration you and your individual will be escorted to meet their “Buddy” who will accompany them throughout the event. Parents/Caregivers may then exit or enjoy the complementary respite area (registration to use the respite area is required and will open January 2, 2023).

What is the dress code?

Guests are invited to wear what they have and are comfortable wearing (and dancing in). Renting formalwear is not necessary.

However, many honored guests choose to wear semi-formal or formal attire if they have access to it. Gowns or dresses for the ladies and suits, tuxes, or shirt/vest/tie for gentlemen are most common.

Do caregivers have to stay on site?

No, however we do ask that you stay within a reasonable distance from the event in case we need assistance with your individual.

However, we recognize the handwork our guest’s parents and caregivers put into caring for their loved ones! For this reason, part of our church is dedicated to you during the event. Our Respite area will provide caregivers with a comfortable place to enjoy the evening.

What is available to family/caregivers in the respite room?

Complimentary dinner and dessert will be served. You will also have access to watch a movie, play games, and even enjoy a short back massage. Live streaming from the dance floor will keep you connected with the event inside, and we will have a parent liaison team to answer any questions you may have throughout the evening.

As a caregiver, if I want, can I check on my individual?

We understand that you may want to periodically check on your guest, however, for the safety of all of our guests, parents and caregivers will only be allowed inside the event under very specific circumstances (ie: if their guest requires assistance in the restroom). After registration, you and your guest will meet the chaperone/buddy who will remain with your guest throughout the event. This will give you an opportunity to review emergency contact information and discuss any concerns with the assigned buddy. At the end of the evening, all parents and caregivers will be invited into the sanctuary for the crowning ceremony, where you will crown your guest queen or king, as well as enjoy a dance with them.

What time should caregivers pick up their individual from the event?

Parents/Caregivers should return by 8:30 PM to get in line to pick up Guests at 9 PM.

What is the policy regarding face coverings?

In accordance with the Stark County Health Department and state of Ohio mandate, Westbrook Park will not require guests to wear face coverings. We strongly encourage our guests and caregivers to make the individual decision to wear a face mask.

Volunteer FAQ

How can I help?

VOLUNTEER ROLES 

BUDDY TEAM Accompany and assist assigned guest throughout the evening, providing companionship and any assistance they may need during the event. Sit with their guest during dinner and engage with them. We recommend volunteer buddies be at least 18 years old.

BUDDY CHECK-IN TEAM Greet buddies, give them their name tags or lanyards and direct them to their team leader for a pre- event meeting on ensuring their assigned honored guest has the best prom experience possible.

COAT CHECK TEAM Greet guests, take their coats, label them and hang them. As guests leave, ask for their names and retrieve their coats. The coat check area can also serve as a lost and found at the end of the evening.

FLOATER TEAM Constantly “float” around the main event /dance floor space, kitchen, restrooms and outdoors to assist anywhere an extra hand is needed. Ensure guests can move about easily in the main event/dance floor space, seats are available should they need to rest and water stations are continuously stocked. Floaters should also be trained and prepared to serve as a buddy should additional buddies be needed at the last minute.

FLOWER TEAM Assist florist with unloading and properly laying out corsages and boutonnieres. Help guests select and pin on their flowers or place them on their wrist.

FOOD PREP TEAM Assist caterer with unloading food, additional food preparation and set up food and beverages in the main event space and in the Respite Room.

FOOD SERVICE TEAM Serve food to guests in main event space and Respite Room (for parents, caretakers or family members). Be knowledgeable about the items and assist guests in finding what they would like (especially if they have dietary restrictions or allergies) and refill food warmers, drinks and snacks.

GUEST REGISTRATION TEAM Warmly greet guests, sign them in, give them their name tag or lanyard, and answer any questions they may have. Help guests connect with their assigned buddy for the evening.

HAIR, MAKEUP & SHOESHINE TEAM Assist set-up team with the salon area. Welcome each guest to a salon station for hair and makeup or to a seat for a shoeshine. Chat with them while you pamper them and make them feel special.

PAPARAZZI TEAM Take photographs and treat honored guests like celebrities and VIPs.

RED CARPET TEAM Assist and announce guests as they make their way down the red carpet, manage flow of traffic and cheer them on to make them feel welcomed.

RESPITE ROOM TEAM Love on the parents/caretakers by serving food, spending time getting to know them and being available to pray with them.

SET-UP TEAM Arrive at the designated time and execute event set-up, connect with DJ, audio/visual, activity and parking teams to ensure they have everything they need and the best possible event layout is in place.

SOCIAL MEDIA TEAM Take high quality photos and short videos for your church’s social media pages. Content guidelines will be the same as the professional photography team. For best quality, please shoot video horizontally. Please use official Night to Shine hashtags #NightToShine and #TimTebowFoundation.

TEAR DOWN TEAM Take down decorations, tables, chairs, etc. and clean up the event space.

TRANSPORTATION TEAM Assist guests as they exit vehicles and help them find the registration area. Be available as guests return to their vehicles following the event.

VIRTUAL CELEBRATION TEAM Work with church staff to provide a special Night to Shine experience including access to Night to Shine Virtual Celebration, a crown or tiara, décor, prom favors and more to guests who may be uncomfortable or unable to attend in person due to illness, mobility, overstimulation, and other barriers.

VOLUNTEER CHECK-IN TEAM Greet volunteers, give them their nametags or lanyards and direct them to their team leaders.

Who can volunteer?

Anyone 14 years old and up can help with this event. However, if the volunteer is under the age of 18, they will need to have a parent or guardian sign a permission form and waiver before they can participate and will be under adult supervision. All volunteers will be required to attend a training session, have current required background checks, if you already have current background checks please provide us with a copy by email.

Do volunteers receive training?

Yes. All volunteers will receive training on guest interactions including, how to recognize and avoid the use of offensive terms and phrases, the development of people first language skills, general tips for communicating, and how to prevent and handle awkward or uncomfortable situations. In addition, specific training will be provided for each of the volunteer positions. Orientation dates and times TBD.

Do you require background checks for ALL volunteers, venders and individuals onsite?

We require current background checks for all volunteers 18 years of age and older. For volunteers under 18 their parents or guardians must sign a permission release form. If you have current background checks please provide us with a copy of them prior to or at the training you will be attending. If you have any questions about the background checks please email nighttoshinecanton@gmail.com

Is the event Christian?

Night to Shine is centered on God’s love for people with special needs, ages 14 and over.